Your Virginia notary stamp on the Trodat 4642
This Virginia notary stamp pairs your commissioned details with a round Trodat 4642 self-inking housing. Enter the Notary name, Notary ID # and Commission Expires date, then choose the ink and optional supplies for this item. The gallery shows the physical housing. Your personal information is applied to the printing face; the preview lets you check the entries before saving them to the cart.
A Virginia notary seal must use the name exactly as commissioned, Notary Public and Commonwealth of Virginia, according to the Secretary of the Commonwealth. For paper documents, §47.1-16 requires a sharp, legible, permanent and photographically reproducible impression near the official signature. A device alone does not perform the notarial act or complete the certificate. Your current commission remains the authority for acting as a notary.
Match the commission and the certificate
Use the exact commissioned name for this Virginia notary stamp. The Notary ID # field preserves the registration number, including leading zeros. Commission Expires is the commission’s expiration date, not the date of an appointment or a future notarization. Those two additional fields belong to this dated product design; the official seal-wording guidance does not say every seal must have both engraved within its border.
The certificate and the seal have related but different roles. Section 47.1-16 calls for the commission expiration after the certificate and the date and location of the act on the notarization. The seal does not automatically supply changing transaction details. No numeric seal diameter or named ink color appears in the physical-seal provisions reviewed here. Readability, permanence and photographic reproduction remain required regardless of which offered color you select.
Commission proof before fulfillment
Virginia Code §47.1-8.1 requires presentation of commission proof to the seal vendor. Both the notary and vendor must retain that proof for at least five years. Have a readable commission document ready for your Virginia notary stamp. The saved cart has a separate PDF, JPG or PNG upload step before checkout; use the displayed file-size limit. Do not put a commission document or sensitive information into Special Instructions.
A received-document message confirms file receipt, not approval. Staff compare the proof with the exact requested seal before the item can proceed to fulfillment. Correcting commissioned identity details requires a fresh check so an earlier document cannot silently approve a different configuration. The retention requirement also means we cannot promise to erase required proof immediately after a completed purchase. Upload only the commission evidence requested, and keep your own copy as required by the statute.
Ink and supplies for this model
The Virginia notary stamp uses an internal ink pad that can be refilled or replaced. Ink Color: offers Black, Pink, Red, Purple, Blue, Orange, Green, Dry and Brown. Dry is the uninked configuration. The black exterior shown in the product views does not mean every configuration prints black. This page covers one mount, so an accessory selection never changes the main product into a different stamp model.
Include Notary Supplies has twelve independent choices: a hand-held embosser, soft or hard covered journal, thumbprint pad, two sizes of lockable bag, gold embossing labels, privacy guard, seal inker and three supply kits. The kit descriptions distinguish starter, intermediate and professional contents even though their source labels are identical. Kits are add-ons without an ink stamp. Avoid accidentally buying the same supplies in both a kit and individual selections.
Qty makes additional copies of the same personalized item. Configure a separate item for each commissioned person. Selected accessories stay linked to that stamp and its entered details in the saved cart. Review the selected quantities and any production note before continuing; optional supplies do not independently establish that your notarial practice meets every applicable requirement.
A physical seal and electronic notarization
This item makes an ink impression on paper. It includes no electronic seal file or electronic-notary credential. Section 47.1-16 imposes separate requirements on electronic certificates, signatures and seals, including independent verification and evidence of subsequent document changes. Buying this housing or scanning its impression does not provide those capabilities. Use the official guidance for the type of notarization you perform.
Virginia notary stamp questions
- What name goes on my Virginia notary stamp?
- Use the name exactly as it appears on the commission. Check spelling, initials and suffixes before saving the item. The Secretary’s seal guidance requires the commissioned name, Notary Public and Commonwealth of Virginia.
- Why must I provide commission proof?
- Virginia Code §47.1-8.1 requires proof to obtain a paper-document seal and requires both notary and vendor to retain it for at least five years. A typed name or the screen preview is not that proof.
- Is the upload confirmation an approval?
- No. It confirms that a file was received for the item. Staff must still compare the commission with the seal details. The seal cannot proceed to fulfillment on the strength of the upload receipt alone.
- Does the product include an electronic seal?
- No. This is a physical self-inking stamp. Electronic notarization has separate requirements and is not supplied by this product or its optional kits.
- I searched for “notary stamp Virginia.” Is this a kit?
- The main product is the round Trodat 4642 stamp. Kits are optional accessory choices below the commissioned details and ink selection. The commission check applies to the configured seal, including when you select matching personalized accessories.